North carolina public record employee information

In the event such materials are used for any official personnel decision, then the employee or his duly authorized agent shall have a right to inspect such materials. This certification shall be retained by the county as long as each personnel file so examined is retained.

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This policy shall be implemented in accordance with the North Carolina Public Records Act and other applicable federal and state laws. This policy applies to all University employees who, in the course of their employment or duties on behalf of the University, have access to public records. All records created or received in the course of public business by the University or its employees, in whatever format, including paper, photographs, recordings, computer records and emails, constitute public records, unless an exception applies.

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Human Resources

Persons who seek to access the public records of the University should direct a written request to the University unit, e. For example, student record requests should be directed to the office of the Registrar or Student Affairs.

North Carolina Expungement, Expunction Law

Requests for information with regard to University athletics should be directed to the Athletics Department. If the requestor cannot or will not reduce an oral request to writing, then the records custodian of the unit will reduce the request to writing and will obtain the requestor's agreement to the accuracy of the writing before proceeding further.

Personnel Records

Various state and federal laws provide for the confidentiality of certain records. Therefore, Campus departments and units should consult with the office of University Counsel before responding to public records requests. Although not an exhaustive listing, the following sets forth general guidelines with regard to the most common types of public records requests where release of University records may be restricted based on other laws, regulations or policies. An employee's personnel records are confidential in accordance with the NC Personnel Records Act, except the following information is public about every employee:.

State privilege laws and HIPAA require that medical and counseling records be kept confidential, subject to very few exceptions. The custodian of records for each University unit must permit inspection of the requested records as promptly as possible after receiving the public records request.